Adding a contact to eMail Manager’s address book is easy. It can be as simple as adding a name and email or one can get more fancy by including phone numbers, assistant names (for those of you lucky to have one) or notes. You can also elect to share (or not) with others in your section.
From a Folder screen, click on the Address Book button at the top of the page. Click on the New Address link. Required fields include: First name, last name and email address (you can enter more than one by using a comma to separate each). Optional fields include: Company, Assistant Name, Birthday, Mobile Phone, Business Phone, Business Fax, Home Phone, Home Fax, Pager, Instant Messenger Address, Web Page Address, Address and Notes.
The default owner of the Address Book entry is the original person entering the address. However, after adding the address, administrators can change the owner by selecting from the pull down menu of users.
Mark the checkbox if you want the entry shared with all other users within that section. Click on the Update button to save.
You can also automatically add an entry when reading or replying to an email. Just click on the Address Book icon next to the From address in the original email. The Address Book window will pop-up with the email pre-filled. Continue to complete the form as described above.
